Expenses Administrator

Ruby Group are looking for an expenses administrator to join a well known retail brand that employ over 15000 people across the UK. Reporting to the Payroll Manager your responsibilities will be.

To provide process and expenses within the payroll team. Communicate to all divisions and Central Support departments. Contribute to the effective running of Payroll, liaising with the colleagues, and managers within divisions. Ensuring all employees are paid their expenses accurately and on time in UK and Ireland. To work within the Payroll team processing manual Expenses For divisions and Republic of Ireland. Ensure Expenses Claims and Receipts comply with HMRC legislation. Query and/or reject claims. Entering the claims onto an Excel spreadsheet (template) and ensuring correct calculations for VAT receipts is carried out. Cross checking bank accounts details on the claims with those in Coda. Ensuring details are the same and where changes are required highlighting the changes to be made to the Payroll Administrator for updating in Coda. Loading Expenses Spreadsheets into CODA. Producing payments list from Coda and cross checking against all claims prior to passing to Purchase Ledger for payment within specified time limits. Updating the Mileage report per claim, ensure that no one exceeds the allowable allowance per tax year. Updating the Weekly Expenses Payment Log to allow for the Monitoring of Expense claims processed in any given week/period. Periodically filing and archiving Expenses. Answering any queries from regarding the processing or payment of expenses in a timely, friendly and efficient manner. Investigate and answer any Profit & Loss queries regarding Expenses. Creating new supplier accounts in Coda

The ideal applicant will have a minimum of 6 months experience working within payroll or a finance department. Previous experience of managing expenses is advantageous. You must have excellent communication skills and the ability to use Excel. This is an exciting time to join a fast growing business that offers an excellent work environment and chance to progress your career.